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Card Fraud Cybersecurity Digital Payments Digital Transactions E-commerce Friendly Fraud PCI Compliance Small Business SMB Trends

Actionable Steps to Prevent Payment Fraud

Understanding the Threat Landscape Payment fraud remains a significant threat to businesses of all sizes.…

wpengineApril 28, 2025

corporate tax forms image for IntelliPay blog post on are Payment Processing Fees and Tax Deductions What are Payment Processing Fees? Payment processing fees are the charges businesses incur for using services that facilitate transactions with customers. These services enable businesses to accept various electronic payment methods, including credit and debit cards, digital wallets, and mobile payments. These fees typically consist of: • Interchange Fees: Charged by issuing banks, these are usually the largest portion of payment processing fees. Card networks set these fees, and they are generally non-negotiable. • Assessment Fees: Charged by card networks, these fees are smaller than interchange fees but also typically non-negotiable. • Processor Markup: This is the fee charged by the payment processor for handling card transactions. It is often negotiable and varies among processors. • Additional Fees: Some processors charge extra for services like chargeback handling, payment gateway access, or PCI compliance. These fees depend on factors like transaction type (in-person vs. online) and card type (debit vs. credit, rewards vs. non-rewards). Are Payment Processing Fees Tax-Deductible? Generally, payment processing fees are considered a necessary business expense and are tax-deductible in the United States. This includes fees for credit card transactions, online payment platforms, and bank fees related to business transactions. According to IRS Publication 535, deductible business expenses must be both ordinary and necessary: • Ordinary Expense: Common and accepted in your trade or business. • Necessary Expense: Helpful and appropriate for your trade or business. Payment processing fees meet these criteria because they are a standard cost of doing business. Sole proprietors typically report these fees under "bank fees" or a similar category on Schedule C (Form 1040), Profit or Loss from Business. Corporations, partnerships, and other business entities will have corresponding sections on their tax returns. Transaction Fees and Merchant Fees: Tax-Deductible? • Transaction Fees: Transaction fees charged by payment processors are generally tax-deductible as they are ordinary and necessary expenses directly related to business operations. • Merchant Fees: Similarly, merchant fees are also typically tax-deductible. When you accept credit card payments, the fees charged by the payment processor or merchant services provider can be deducted, reducing your taxable income. To accurately deduct these fees, maintain detailed records, including invoices, receipts, and statements from your payment processor. This documentation will support your deductions during tax filings. Best Practices for Deducting Payment Processing Fees Follow these best practices to ensure a smooth tax season: • Accurate Recordkeeping: Keep all invoices, receipts, and supporting documents to substantiate your deductions. • Separate Business and Personal Expenses: Clearly differentiate between business and personal expenses related to payment processing. Only deduct fees directly associated with your business. • Correctly Classify Expenses: Use the appropriate tax forms and categories when reporting payment processing fees (e.g., "bank fees" on Schedule C for sole proprietors). • Consult a Tax Professional: Seek advice from a qualified tax professional or accountant specializing in business taxes for personalized guidance and to ensure compliance with tax regulations. • Stay Informed: Keep up-to-date with the latest tax regulations and guidelines to stay informed about changes that may affect the deductibility of payment processing fees. Disclaimer: This information is for general guidance only and not financial or legal advice. Consult with a qualified professional for advice tailored to your specific situation. Are payment processing fees tax deductible?

1099 K 1099 Misc Business Fee Deduction Interchange Fees IRS Payment Processing Fees Tax Deductible Tax Deductible

Are Payment Processing Fees Tax-Deductible?

What are Payment Processing Fees? Payment processing fees are the charges businesses incur for using…

Dale ErlingMarch 7, 2025

Pile of credit cards - Major card brands pause new gun merchant code implentation.

Credit Cards Small Business Surcharge Surcharging Trends

What Business Owners Should Know About Credit Card Surcharges (2025)

March 7, 2025 Update If you're a business owner selling to consumers, you know how…

Dale ErlingMarch 7, 2025

B2B B2b Credit Card Surcharging B2B Payment Surcharging B2B Payments B2B Surcharging Surcharge Surcharging

B2B Credit Card Surcharging in 2025: What to Know

With 48% of small businesses struggling to pay rent, marking the highest rate in three…

Dale ErlingMarch 7, 2025

Credit card stack images used in IntelliPay blog post Differences between PSPs (Stripe) and Marchant accounts

Merchant Account Merchant Services Merchant Services Provider Payment Processing Payment Service Providers Stripe

Differences Between PSPs (Stripe) and Merchant Accounts

As a small business owner, no matter the type of business you are involved in,…

Dale ErlingMarch 5, 2025

Card Payments Credit Cards Merchant Account Merchant Services Merchant Services Provider Trends Uncategorized

Merchant Services: What You Don’t Know Could Hurt Your Business

Merchant Services: What You Don't Know Could Hurt Your Business Accepting credit card payments isn't…

Dale ErlingFebruary 27, 2025

pile of paperfroms - 10 most common manual processes blog post

Government Payment Processing Late Payments Local Government Paper Processes Payment Collection

10 Common Processes Slowing Finance Teams

Local government finance teams often rely on several manual processes that can be time-consuming and…

Dale ErlingFebruary 20, 2025

Manual paper processes cause headaches of government offices

Antiquated Systems Government Payment Processing Local Government Paper Processes

Manual and Paper Processes Create Headaches for Local Government

Manual Processes Cause Government Headaches Manual processes and antiquated systems in local governments are creating…

Dale ErlingFebruary 19, 2025

credit card machine or terminal with EMV chip card being inserted

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Credit Card Machine Not Working – Common Issues and Fixes

Credit Card Readers and Your Business Credit card machines, card readers, or terminals are essential…

Dale ErlingFebruary 7, 2025

Cash and debit car dimage in a breif business owners guide to surcharging article

Dual Pricing Merchant Services Surcharge Surcharging Uncategorized

How Dual Pricing Affects Customer Choices

How Dual Pricing Affects Customer Choices Dual pricing is a hot topic in merchant services.…

Dale ErlingJanuary 29, 2025

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Actionable Steps to Prevent Payment Fraud

Are Payment Processing Fees Tax-Deductible?

What Business Owners Should Know About Credit Card Surcharges (2025)

B2B Credit Card Surcharging in 2025: What to Know

Differences Between PSPs (Stripe) and Merchant Accounts

Merchant Services: What You Don’t Know Could Hurt Your Business

10 Common Processes Slowing Finance Teams

Manual and Paper Processes Create Headaches for Local Government

Credit Card Machine Not Working – Common Issues and Fixes

How Dual Pricing Affects Customer Choices

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